Creating a Beautiful Wedding

Wedding Policies and Procedures
Please call for the Facilities Use Agreement and Rental Use Guidelines for rental policies and procedures. Our policies will ensure the very best celebration for you, while protecting our historic facilities and natural environment.

Music
A musician's gallery in the Great Hall offers excellent acoustics for background music. Bands, DJs and dance floors may be stationed outside on the Guest House Tower, in the tent at the Veranda, or in the Castle Court. Power is available for sound equipment at all locations. Due to its fragile nature, there is no dancing in the Castle. The Chickering piano, purchased by the Kimball family in 1891, is available for use. The piano may not be moved and must be used where it is located in the Conservatory.

Dressing Rooms
The Master Suite of the Castle provides a luxurious dressing room for the bride and her attendants. Accommodations are also available to the groom and his groomsmen prior to the ceremony. These rooms, as well as the areas required by the catering staff and related trades, are available two hours before guests arrive.

Rental Period and Fees
Rental fees differ depending on the location of your wedding and the day of the week. Please contact the Wedding Coordinator for specific pricing. The rental period for weddings and receptions is eight hours and is allocated as follows:

• Two hours prior to the event for set up by caterers, florists, vendors and wedding party (not open to guests)
• Five hours of guest time (concluding at 10 p.m.). An additional hour may be purchased if available.
• One hour following guest time for event clean up.

To speak directly to the Wedding and Event Coordinator, Ann White, please contact her at
303.688.5555, ext. 5
awhite@cherokeeranch.org

Cancellations
Cherokee Ranch & Castle must be notified of cancellation in writing. Fees are refunded as follows: prior to six months if more than half of the rental fee is paid, half the rental fee and the damage deposit will be forfeited and the remaining balance will be returned. After six months, the rental fee and the damage deposit will be forfeited. We will gladly refund the damage deposit if we are able to rebook the date.

Catering
Only caterers from our approved list may be used. All of our caterers offer a variety of cuisine and price ranges to meet your needs. All of our caterers are insured, have their own licensed kitchen and are familiar with the unique conditions of catering in this historic building. You are welcome to meet with your selected caterer at our site to plan the details of your wedding.

Approved Caterers

• Castle Pines Golf Club - Contact: David Lazarus,
  Executive Chef or Mike Glimour, 303.688.6000
  
• Epicurean Catering - Contact: Richard Rizzo, 720.488.2146,
  or Dan Spahr, 720.488.2150
• Flying Horse Catering - Contact: Jim Delay, 720.733.6950
  
• Gourmet Fine Catering - Contact: Jolene, 303.825.4545, Jolene@gourmetfinecatering.com
• Panache - Contact: Ernie Oetter or Tim Alexander, 303.790.2648
• The Red Umbrella Deli and Catering - Contact: Marilyn Curtis, 303.663.5696
• Tony Rosacci's Fine Catering - Contact: Avie Rosacci Williams, 303.662.9353

Recommended Bakeries

• Dream Pastries - Soraya, 303.814.1991
• The Elegant Bakery - Janusz Zrodlowski, 303.322.7708
• Gateaux - Brad High, 303.376.0070

Exclusive Sources
Up to 200 folding chairs, 25 five-foot round tables and 10 eight-foot banquet tables are available free of charge. Suggested layouts are available from your Event Coordinator. Clients must rent additional items, including supplemental tents, linens, plates, flatware and glassware.

Exclusive Rental Sources

• Event Rents - Contact: Scott, 303.972.0975
  
• Distinctive Tent Rentals - Contact: John Crowley, 303.693.2077

Flowers
Florists on our recommended list of vendors are intimately familiar with our venue and are able to suggest appropriately placed and sized arrangements that complement this unique setting.

Recommended Florists

• Bloomin' Gardens - Contact: Bonnie Grenney, 303.688.4444
• FlorEscence - Contact Bea Blanc, AIFD, 303.915.9031
• The Garden Path Co. - Contact: Karen Novotny, 303.688.8019
• Newberry Bros Greenhouse - 303.322.0443

Liquor Policy
Alcohol must be purchased directly from Cherokee Ranch and Castle. We offer three levels of liquor pricing, House, Premium or Top Shelf (or any combination). You may select from any of our bar rental packages to fit your needs and we will also coordinate a bartender for your wedding or event. Please contact an Event Coordinator at 303.688.5555 for further information on our Liquor Policy.

Parking Lot Transportation
The parking lot is located at a scenic overlook, approximately 100 yards from the Castle. A limited number of handicap parking spaces are available. If you choose to provide transportation for your guests, golf cart rentals or valet parking services may be used. The use of golf carts is strongly recommended.

Recommended Transportation Companies

• Blue Moon Carriage Services - 303.841.0780
• Colorado Golf & Turf - Contact: Mary, 303.761.3332
• Kelly Carriage House - Contact: Stephanie Kelly, 303.841.1133
• Market West Promotions - Contact: Patricia or Brian Bradley, 303.663.9155

Photographers
Cherokee Ranch & Castle offers architecture and scenery that sets the stage for outstanding photography. Our recommended photographers are familiar with the lighting and best angles and will provide you with exceptional photographs.

Recommended Photographers

• Andrew Clark Photography - Contact: Andrew Clark, 303.831.9090
• Dana McGrath Photography - 303.831.2599
• Photo Mirage Imaging - Contact: Sara Frances, 303.744.1807
• Studio JK - Contact: Joseph Keum, 303.949.1999
• Holcombe Photography - Peter Holcombe, 303.514.0834

Recommended Bird Ceremony Providers

• White Birds Unlimited Contact: Tom Loux - 303.424.3322

Rehearsals
One hour of complimentary rehearsal time may be reserved one to two days prior to the wedding. Rehearsals should be scheduled with the Wedding Coordinator.

Children
Cherokee Ranch & Castle is a museum of fragile and valuable antiques and art objects. Please carefully supervise children under the age of 12. Clients must appreciate the historic significance of the facility and understand that they will be financially responsible for any damage caused by their guests. An adult-only function is strongly recommended.

Miscellaneous
Smoking is not permitted anywhere on the Castle property. Fireworks, birdseed, rice, flower petals, confetti and any open flame (excluding votives) are not permitted.